While we try to be a friendly and welcoming club whenever we can, we do have to have somme rules,
particularly in regards to our trips and leading walks. If you choose to attend our walks, regardless
of the walk length or location, we expect you to abide by the rules. If you need the rules clarifying,
please send an email to firstname.lastname@example.org or find one of the committee.
Trips and Payments
Sign ups for individual trips are organised by the Trip Organiser(s). They are typically
but not exclusively first-come first-served. You must follow the sign up procedure to gain a place
on the trip.
Membership for trips: Certain trips, including all minibus trips, require
full (paid) membership. If this is the case we will inform you of the requirement in trip marketing material
and in emails sent to those who successfully signed up. If you do not obtain membership before the
trip, you will not be allowed to attend. Please ask us if you are unsure.
Payments: If you do not pay for a trip by the deadline set, you are liable to lose your
place and potentially access to future trips. After payment we can only offer a refund if we are able to
replace you with someone else. In exceptional cases, we may be able to partially refund you
but this is at the President's discretion as it would result in a loss for the club. (Our trips are not run for profit and generally make a loss)
If you repeatedly decline a space after signing up, without good reason, you
are likely to be unable to obtain a place on any future trip and may be subject to the club disciplinary process.
Walking, hiking and associated activities can be dangerous. Please read the disclaimer at the bottom
of this page.
The club and it's committee will ensure that risks associated with our activities are assessed and
a yearly review of the club's risk assessment (available on demand from SUSU) is made. Participants
will be made aware of any particular risks before and during events. The club will ensure that
essential safety equipment and emergency supplies are carried suitable to the length and location
of the activity. You must carry the essential personal equipment as specified in the event publicity.
Each walk will be led by a Competent Walk Leader (CWL - see below) and the committee will ensure that
there is at least one other CWL on the walk. For larger walks, there should be a ratio of one
responsible person (i.e. a Committee member, First Aid trained member or CWL) to every fifteen attendees
(day walks), 1:10 for Away Trips and 1:5 for expeditions and international trips.
All members should follow and act on instructions given by the CWL or the Committee. If they have any
concerns about the activity then these should be expressed to the CWL. No club member will be
forced into any situation where they would feel uncomfortable or at risk.
While taking part in club activities all participants should behave in a respectable manner
towards others, the environment and the general public. All illegal or irresponsible acts will
be referred to the club's disciplinary process, the Students' Union and if necessary, the police.
We often make use of photography and filming from our activities for promotional purposes
on the club's website and social media. Individual members are also encouraged to upload
their photos from club activities onto private social media groups. The committee will ensure
that no embarassing content is published without the individual members' approval and will remove
content if any objections are raised. Please let the Committee or Welfare Officer know if you'd like
photos of yourself removed.
All Southampton University registered current students and Affiliate Union members are covered by insurance provided by
Southampton University Student Union. Cover includes personal injury and public liability in
some circumstances but from experience should not be relied upon. Details (obtained
from the Union after numerous emails, meetings and delays) are available
For full details, find the one person in the Union who knows about insurance (the Finance Manager).
Appendix - CWL
Competent Walk Leader (CWL) is a position in the club assigned by the Committee and
is required for leading club walks. A CWL must:
- be a competent navigator
- be able to plan a route suitable to the group they are leading
- have knowledge of their legal and moral responsibility to the group and the public
- show knowledge of and ability to use the equipment required for the activity
- show a knowledge of accident and emergency procedures suitable for the location of their walks
- have a basic knowledge of mountain first aid techniques (if leading in mountains)
- have substantial experience walking in the terrain they are leading in
A Mountain Training qualified leader (e.g. HML, ML) will automatically be a CWL for the terrain they are
It is the responsibility of the CWL to see that individual walkers are properly equipped and suited
to the walk being undertaken. They are also responsible for ensuring club kit is taken as required.
Responsibility for distributing the walkie-talkies is held by the President. A person given
a walkie talkie is required to abide by the walkie talkie etiquette
and either return it (if requiested to)
or charge it before the next walk.
Like all sports and outdoor persuits, walking can at times be dangerous. We are a very casual and friendly club,
but at times we do need to issue instructions during our walks and events to ensure the safety of everyone involved.
The SUHC Committee and selected Competent Walk Leaders CANNOT accept any liability for loss or injury to you or your
property caused by failure to follow instructions provided by the Committee or Competent Walk Leaders during walks and events.
The Committee and selected Competent Walk Leaders have complete control, and their word is final. Walks may be adjusted or cancelled
at short notice to ensure the safety of members and leaders in the event of extreme weather events or other circumstances
outside the Club's control (eg: disruption to the transportation network, natural and man-made disasters etc...).
Members are therefore advised to check their emails and/or our Facebook page on a regular basis before meeting with the
group for alterations to the walks or planned events.
Please note that whilst we always strive to have all our walks lead by first aid trained people, we are unable
to guarantee this as evidence of first aid training is not required to be a committee member or CWL.